Todoist: organize your freelance tasks and projects
The simple, cross-platform task manager to capture, prioritize and plan your daily work
What is Todoist?
Todoist is a task manager: an app where you write down everything you have to do, sort it by project, and get reminded at the right time. Its strength is speed of capture. Type "send the quote to Julie tomorrow 9am" and Todoist understands the date and time and creates the task. The app exists on the web, Mac, Windows, iOS, Android and as a Chrome extension, with instant sync across all your devices.
Who is Todoist for?
Freelancers juggling several clients who need a reliable list so nothing slips through: follow-ups, deliverables, invoices, meetings. If you work alone or with one or two partners, Todoist covers the essentials without drowning you in options. If you run projects with milestones, dependencies and a Gantt view, look at ClickUp or Asana instead. And for a visual progress board shared with a client, Trello remains a better fit.
What you can do with Todoist
- Capture fast: quick add in natural language, voice add, turn an email into a task from Gmail or Outlook, and a Chrome extension to save a web page as a task.
- Organize by project: projects, sections, labels (@email, @waiting), 4 priority levels and recurring tasks ("every 2nd Tuesday").
- Plan your day: Today and Upcoming views, calendar view, task duration and deadlines to build a realistic schedule.
- See it differently: list view, Kanban-style board view and, on Pro, calendar view on any project.
- Connect your tools: 90+ integrations, including Google Calendar, Slack, Outlook, Zapier and voice assistants.
- Collaborate: share projects with up to 5 people on personal plans, and a dedicated team space on the Business plan.
Todoist pricing in 2026
- Starter: free. 5 personal projects, smart quick add, reminders, list and board views, 3 filter views, one week of history, email and calendar integrations.
- Pro: $5 per month billed yearly ($60 per year), or $7 per month billed monthly. 300 projects, calendar view, task duration, custom reminders, 150 filter views, full history, Task Assist, unlimited voice add.
- Business: $8 per user per month billed yearly ($96 per year per user), or $10 billed monthly, plus local taxes. Shared team space, 500 team projects, shared templates, roles and permissions.
Prices checked on todoist.com in November 2026.
Why we recommend Todoist
At FreelanceKit, we picked Todoist because it is the task tool that asks the least effort day to day. Natural language input and presence on every device mean you actually use it, which is the whole point of a to-do list. The free plan lets you try project-based organization without taking out your card, and the Pro plan remains one of the cheapest in its category.
The weak point to know: Todoist is not a project management tool. No time tracking, no Gantt, no dependencies between tasks. And the 5-project limit on the free plan comes fast as soon as you want one project per client: you then have to move to Pro. Prices are in dollars, with local taxes on top.
Todoist or another solution?
If you are hesitating between Todoist, Trello, Notion, ClickUp or Asana, see our page on alternatives to Todoist.
Strengths and weaknesses
Strengths
- Quick add in natural language: "follow up with Marc Friday 10am" creates the task on the right date
- Available everywhere: web, Mac, Windows, iOS, Android and a Chrome extension, with instant sync
- Free plan you can actually use on its own: 5 projects, reminders, list and board views
- 90+ integrations: Gmail, Google Calendar, Slack, Outlook, voice assistants
Weaknesses
- Only 5 personal projects and 3 filters on the free plan: beyond that you need Pro
- No time tracking and no Gantt chart: it is not a full project management tool
- Prices in dollars, local taxes on top
Frequently asked questions about Todoist
Todoist is a task management app made by Doist. You write down everything you have to do, sort it by project, give it a date and a priority, and the app reminds you at the right time. It runs on the web, desktop, mobile and in Chrome, with sync across all your devices.
The Starter plan is free. The Pro plan costs $5 per month billed yearly ($60 per year) or $7 per month billed monthly. The Business plan, for teams, costs $8 per user per month billed yearly ($96 per year) or $10 billed monthly, plus local taxes. Prices checked on todoist.com in November 2026.
To get started, yes: 5 personal projects, quick add, reminders, list and board views, 3 filter views and one week of activity history. If you want one project per client, you hit the 5-project limit quickly and the Pro plan becomes necessary.
Pro moves to 300 personal projects and 150 filter views, and adds calendar view, task duration, custom reminders, deadlines, full history, Task Assist and unlimited voice add.
Todoist is built for the personal to-do list: fast to fill in, with dates and priorities. Trello is a visual Kanban board, better suited to tracking a project's progress with a client or a team. Many freelancers use both: Todoist for the day, Trello for the project.
Yes: it lets you add a task from any web page, with the page link attached, and turn an email into a task from Gmail or Outlook, without leaving your browser.
Alternatives to Todoist
What we would use instead, in the same category.
Compare all the alternatives to Todoist
See our full comparison of the 4 alternatives to Todoist in 2026: prices, features and strengths, in detail.
🚀See the full comparison